What if an error in timekeeping resulted in a fine? Mandatory digital clocking is no longer a distant possibility. The government is finalizing a draft bill that will directly affect how companies record their employees’ working hours. If you’re still using Excel templates or paper time sheets, it’s time to catch up.<\/p>\n<\/div>
In this article we tell you what digital clocking is, which companies will be obliged to implement it, what requirements must be met and when it will be mandatory. In addition, we explain how tools such as Glofera Connect<\/a><\/strong><\/span>our Virtual PBX<\/a><\/strong><\/span>can help you digitize and centralize your personnel management, communication and clocking control in a simple and secure way.<\/p>\n<\/div><\/div><\/div> Digital clocking is the method of electronically recording the start and end of each worker’s workday, as well as their breaks and overtime. This recording can be done through an app, a specific software, a time and attendance device or even through tools integrated in telephony or HR systems. <\/p>\n The key is that the system must guarantee the reliability, integrity and unalterability of the data, and also retain it for at least 4 years.<\/p>\n<\/div><\/div><\/div> According to the Ministry of Labor’s preliminary draft, all companies (yes, all), regardless of their size or sector, will be required to implement a digital clocking system. This includes:<\/p>\n<\/div> Microenterprises and self-employed with employees<\/strong>.<\/p>\n<\/div><\/li> SMEs in the service sector, trade, restaurants, etc.<\/strong><\/p>\n<\/div><\/li> Companies with telework or hybrid work<\/strong>.<\/p>\n<\/div><\/li> Businesses with mobile employees (commercial, technical, etc.)<\/strong>.<\/p>\n<\/div><\/li><\/ul> The record must be digital and meet traceability, access and storage criteria.<\/p>\n<\/div><\/div><\/div> The preliminary draft sets out a series of technical and organizational requirements that all companies must meet when implementing the digital clocking system:<\/p>\n<\/div> Inalterability: <\/strong>the recorded data cannot be subsequently modified by the company or the employee.<\/p>\n<\/div><\/li> Recording of all working hours:<\/strong> includes full time, part time, shifts, telework and time off.<\/p>\n<\/div><\/li> Preservation for 4 years: <\/strong>the system must store the records in a secure and accessible manner during this period.<\/p>\n<\/div><\/li> Access by the Labor Inspectorate:<\/strong> in the event of a request, records must be available immediately, in an accessible and verifiable format.<\/p>\n<\/div><\/li> Transparency for the employee:<\/strong> the staff must be able to consult their records at all times.<\/p>\n<\/div><\/li><\/ul><\/div><\/div> Mandatory digital signing in Spain is still at the draft stage, but is expected to come into force in 2025, once the legislative process has been completed.<\/p>\n Regulations are advancing, and what was once a recommendation will soon become an obligation. Implementing a digital clocking system is not only compliance with the law: it is also an opportunity to improve organization, transparency and efficiency in your company.<\/p>\n<\/div><\/div><\/div><\/div><\/div> At Glofera<\/a><\/span><\/strong> we help you stay one step ahead. Our Virtual PBX<\/a><\/strong><\/span>Glofera Connect, not only improves your company’s communication, but you and your employees could perform the digital clocking through our platform, to offer you a centralized, modern and 100% legal solution.<\/p>\n Meet HERE<\/a><\/span><\/strong> all the features of our Virtual PBX Glofera Connect<\/a><\/strong><\/span><\/p>\n Do you want a free and personalized consultancy? call us at +34 900 600 300<\/a><\/strong> or write to us at hola@glofera.com<\/span><\/a><\/strong> and we will help you choose the best solution for your company.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":6,"featured_media":12236,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_joinchat":[],"footnotes":""},"categories":[173,194],"tags":[198,581,216,526,851,821,855,595,575,576,684,234,527],"class_list":["post-12271","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-company","category-telecommunications","tag-business-communication","tag-customer-experience","tag-customer-service","tag-ip-telephony","tag-management-and-consulting-services","tag-sales","tag-signing","tag-sme-telephony","tag-telecommunications-companies","tag-telecommunications-smes","tag-telefonia-empresas-en","tag-virtual-switchboard","tag-voip-en"],"yoast_head":"\nWhat is digital signage?<\/strong><\/h2><\/div>
Which companies will be required to file digitally?<\/strong><\/h2><\/div>
Characteristics and requirements of digital signing according to the government’s draft bill of exchange<\/strong><\/h2><\/div>
When will digital clocking become mandatory?<\/strong><\/h2><\/div>